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How to Manage Groups in the Address Book in Windows XP Professional? 

 

You can manage groups in the address book in Windows XP Professional by creating groups of your contacts. It becomes very easy to find your contacts when they are organized well. A simple way to organize them is by creating groups and then placing the contacts in the appropriate groups or categories like family, friends, coworkers etc. The feature to manage groups in the address book in Windows XP Professional makes it very easy to look for all your stored information. If all the stored information is organized well, you can easily retrieve it from the different programs in your operating system. These include the Microsoft Phone System,  NetMeeting, Internet Explorer, Outlook Express and Microsoft Outlook. This is how we create as well as manage groups in the address book in Windows XP Professional:

How to Open the Address Book:

• Choose Programs and then Accessories.

• Click on Address Book.

• If you want to reach the Address Book in Outlook Express, click on Address Book in the Tools menu.

How to Create a Group:

You can create a single group and give it a name e.g. top friends or co-workers. This will make it very convenient to send a single message to numerous contacts together in an instant. When sending the message you just have to add that group name in the box.
Follow these steps to create a group in order to manage groups in the address book in Windows XP Professional:

• Go to the Address Book.
• Click on New in the toolbar, and next click on New Group.

The dialog box named Properties will appear. Type in the name of the group in the Group Name box.

How to Move a Group or a Contact:

• Select the name of the group or contact that you want to move in the Address Book contact list.
• Drag the selected contact or group from the list on the right to the desired group or folder on the left.

You can make as many groups as you want and can also keep a single contact in multiple groups at the same time. As you follow these tips, you can well manage the contacts in the address book in Windows XP Professional.

 

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